Setting up the visit

1: Based on the expression of interest of the host and guest organisations encoded in the staff exchange web-based application, network partners can actively search for exchange matches. It is up to both parties (host and guest) to negotiate and to reach agreement on a potential exchange.

2: Once an agreement has been reached, the host should appoint a contact person who will be responsible for the logistical and administrative aspects of the exchange and mentoring programme.

3: Before the exchange takes place, the host should send to the guest a short presentation of its organisation and activities, as well as an overall schedule for the exchange period consisting of the planned working hours and fixed activities.

4: The guest in the exchange should respect confidentiality rules concerning the host organisation which includes nondisclosure of commercial secrets, or other confidential matters learned during the exchange.

5: Health and safety standards in place for the staff members of the host organisation will be applied to the staff members participating as guests as well. The latter should not be exposed to dangers and they cannot be asked to undertake tasks for which they are physically unsuited. Indeed, the staff members participating as guests are free to refuse to participate in activities that they believe are inappropriate.

6: At the end of the exchange period, every guest is expected to fill in a short online evaluation report in the staff exchange web-based platform.

Below you can find an overview of potential activities that exchange partners can carry out together.

Examples of possible types of activities during the exchange:

  • Getting to know the HOST organisation,

May include:

    • contact with employees;
    • learning about work processes etc;
    • meetings with other local partner organisations;
    • visits to entrepreneurs and other clients;
    • participation in local/regional cultural events.

 

  • Presentation by the HOST organisation,

May include:

    • What does it mean to do business in the city/region/country where the organisation is located;
    • existing administrative burdens;
    • skills/cooperation;
    • local competition;
    • information about the organisation: history & development, market in which the company operates, main competitors, future objectives, good practice examples.
  • Presentation by the GUEST,

May include similar topics already listed above for the Host presentation.

  • Company visits
  • Meetings with local stakeholders

Attendance/organisation of brokerage/matchmaking events